Administrative Assistant I - Art, Music, and Theatre Arts Department
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Lawton, OK 73505
Job DescriptionThe Administrative Assistant is responsible for the functioning of an office for the Chair of the Department. Job duties as Administrative Assistant to the Department Chair include, but are not limited to: Serve as the “Director of First Impressions” for the main office: friendly, supportive and caring to students and visitors, both in person, by email and on the phone. Manages the daily operations of the office which includes hiring and supervising student workers for the office. Performs a variety of accounting, data entry/data management, and clerical duties. Assists in the development, implementation and compliance of departmental policies and procedures. Assists with preparation and arrangements for special events and/or projects. Provides budget tracking. Assists in the preparation and maintenance of the departmental budget. Prepares requisitions and purchase orders. Greets and screens visitors and phone calls, relays messages, responds or takes necessary action or refers to appropriate person for resolution. Opens, sorts, and distributes all incoming and outgoing mail. Attends department meetings to take notes. Orders and maintains inventory of department supplies. Serves as the department’s Box Office Manager for Music concerts and Theatre Productions The duties listed in this job description are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.