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Preserve and Volunteer Administrator (47779)

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Job Details
Job Order Number
Company Name
The Nature Conservancy
Physical Address

Pawhuska, OK 74056
Job Description


Pawhuska, Oklahoma, USA


Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world’s toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable. One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 72 countries, including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit or follow @nature_press on Twitter.

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.


The Preserve and Volunteer Administrator will be responsible for developing and/or supporting all docent programs and activities as well as other administrative duties for the Tallgrass Prairie Preserve.


The Preserve and Volunteer Administrator will be responsible for management of the Tallgrass Prairie visitor center/gift shop and other administrative duties. They will coordinate projects with staff and docents, maintain and improve the docent database, and promote docent leadership. They will supervise programs and special events run by staff and docents, including preserve work projects and public outreach. They will recruit, provide training and recognition, and ensure continuity and quality of all docent programs. The Coordinator will provide leadership and direction to the docents and will work cooperatively with Conservancy staff and members, as well as partner organizations, agencies and businesses. Additionally, the Administrator will oversee visitor conservation education and outreach opportunities. He/she will need to have a strong understanding of TGP history, current conservation initiatives, conservation education, and be multi-functional with administrative duties, listed below.


Responsible for purchasing, inventory, and balancing cash register sales for the gift shop.
Must remain up to date on administrative SOPs, electronic point of sale/inventory system, and provide support to TGP operations manager (contract review, invoicing, scheduling, facilities use, etc.).
May negotiate new vendor agreements/contracts as needed.
Will recruit, train, and manage large docent base of over 150 docents.
Will review and maintain Visitor Center educational displays and materials and may support on-site conservation education programs.
Coordinate multiple projects with several variables, setting realistic deadlines and managing a timeline;
Demonstrate sensitivity in handling confidential information;
Purchase equipment and supplies as provided for in budget; may assist with budget preparation and monitoring;
Identify routine problems and utilize existing resources for resolution;
Make day-to-day decisions within the scope of work assignments;
May supervise administrative staff and/or docents, interns, or temporary staff;
Work independently without requiring detailed management review of general work;
Travel extensively for several days at a time and undertake evening and weekend work, as needed; and
Manages facilities maintenance, may occasionally require stepping in to prepare facilities for meetings and events.


Bachelor’s degree and 1 year experience or equivalent combination;
Experience in organizing and managing a volunteer program;
Experience managing diverse activities to meet deadlines; and
Experience working and communicating with a wide range of people – excellent communication skills required.
Expert with basic computer programs, including Outlook, Word, and Excel.

Experience in conservation education programs and facilities;
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
1-year experience in organizing and managing a volunteer program;
Ability to analyze information for the purpose of preparing reports, coordinating efforts, and solving problems;
Demonstrated knowledge of the structure and needs required by a volunteer program;
Database management skills with ability to produce reports;
Strong organizational skills and attention to detail;
Supervisory experience.


This position requires a valid driver’s license and compliance with the Conservancy’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered “high risk drivers.” Please see further details in the Auto Safety Program document available at

Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee’s motor vehicle record.


To apply to position number 47779, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on July 22, 2019.

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The Nature Conservancy is an Equal Opportunity Employer

Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy’s background screening process.

To view full details and how to apply, please login or create a Job Seeker account.