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Practice Administrator - Women's Health

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Job Details
Job Order Number
Company Name
SSM Health
Physical Address

Oklahoma City, OK 73163
Job Description

Role Purpose:

Support of the goals, objectives, policies and procedures SSMOK and HealthFirst Physician management Services in the administration and daily operations of a clinic to include accounting and financial systems.


+ Oversees the daily operations of the clinic, including accounting and financial procedures, and ensures that the clinic operates smoothly and efficiently. Oversees the accounts payable system, including reviewing all invoices and approving payments.

+ Responsible for maintaining physician/staff/patient relationships conducive to a positive environment of care.

+ Oversee all personnel recruiting, training, evaluations, scheduling, and administering promotional/disciplinary action toward all employees. Ensure clinic personnel are trained on current billing systems.

+ Supervise and coordinate all of the activities of clinic personnel.

+ Oversees the orientation and training of all new clinic employees and maintain ongoing in-service training programs for existing personnel.

+ Conduct regular performance appraisals for all clinic personnel as outlines in SSMOK/HealthFirst policies and procedures.

+ Conducts regular staff meetings with office managers and physicians regularly but not less than quarterly and maintain minutes of these issues and resolutions.

+ Ensure accurate and timely preparation of all financial, operating, and other reports as directed. Participate in preparation of HealthFirst capital and operating budgets.

+ Oversee patient registration and medical record activities to ensure that required information regarding physician service/patient diagnosis is complete in order to successfully process third party reimbursement claims.

+ Coordinate through the office manager maintenance and supply systems necessary to ensure the efficient operation of the clinic.

+ Oversees patient satisfaction and complaint system for each clinic assigned.

+ Maintain an ongoing review of the administrative policies, procedures, and job descriptions of the clinic and make recommendations for changes to carry out the clinic’s objectives.

+ Perform other related duties as assigned that correspond to the overall function of this position.

Minimum Qualifications:

+ Bachelor Degree required with a preference for Business or Health Administration. Degree may be substituted for two years of management experience, one year of management experience must be in a medical office setting.

+ Minimum of two years management experience in medical office setting with accounting, collections, insurance, and personnel management experience or one year of management experience in medical office setting with accounting, collections, insurance, and personnel management experience and one year management experience in field approved by VP, Operations – Physician & Ambulatory Services.

Physical Requirements:

Employees in this position are, or can be, required to possess the following physical capabilities:

+ Lifting, carrying, pushing and/or pulling up to 10 lbs.

+ Stooping, kneeling and/or crouching daily

+ Reaching, grasping, fingering, and/or feeling more than 5 hours a day.

+ Visual acuity in order to correctly distinguish skin tone variations, evidence of IV infiltration, infection; able to read telemetry, blood pressure gauges, etc.

+ Audio acuity to discern sounds made by various types of machinery or equipment that would indicate dangerous or improper operation

About SSM St. Anthony’s Hospital

St. Anthony Hospital is a 601-bed regional referral facility specializing in cardiology, oncology, surgery and behavioral medicine. The hospital, established in 1898, is located in Midtown Oklahoma City and serves the needs of Central Oklahoma, as well as many counties throughout Oklahoma, through its large rural affiliate network of hospitals. Four St. Anthony Healthplex campuses provide convenient emergency and outpatient service access to the outlying communities of the metropolitan area. St. Anthony added urgent care services in May 2015 at St. Anthony North. St. Anthony has received numerous awards including the Oklahoma Quality Award for Excellence, Certified Healthy Business, Premier QUEST® Award for High-value Healthcare Citation of Merit, among others. Healthsights ranks St. Anthony at performance levels for quality and patient satisfaction higher than local competitors and many national health care organizations.

SSM Health complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability or sex

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