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Student Enrollment and Testing Assistant

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Job Details
Job Order Number
Company Name
Oklahoma City Community College
Physical Address

Oklahoma City, OK 73163
Job Description
  1. Position Information (Default Section)
  1. General Description

The Student Enrollment and Testing Assistant will be responsible for scheduling and conducting student orientations and enrollment sessions at OCCC sites for ESL or HSE classes. The Student Enrollment and Testing Assistant will also be responsible for scheduling, reporting and serving as proctor for student assessment/testing according to federal grant requirements in order to meet state program goals.

  1. What position(s) reports to this position?


  1. Job Duties (Position Specific)

(The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.)

  1. Job Duties (Duties Assignment Statement)

Schedule and conduct enrollment orientations according to the academic calendar for the adult education department.

Responsible for accurate and timely reporting of student enrollment information to data for processing.

Responsible for processing student drops/transfers/changes to submit to data for processing.

Responsible for contacting students regarding enrollment/drops/transfers/changes for clarification as needed.

Notify students with disabilities requesting accommodation of services.

Notify students qualified for other services based on demographic information regarding access to those services.

Schedule student testing sessions as needed. This position will serve as proctor for testing sessions.

Responsible for scheduling pick-up and drop off of testing material at off-site locations.

Responsible for scoring Best Lit Tests which were proctored by another staff member.

  1. Job Duties (Safety / Policy & Procedures)

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures.

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC’s established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation and shelter in place drills and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

  1. Minimum Education/Experience

Successful completion of some college credit courses or currently enrolled in a college or university.

  1. Required Knowledge, Skills & Abilities

Positive customer service, oral and written communication skills.

Ability to organize and complete tasks in a timely manner.

  1. Physical Demands/Working Conditions

Light work: The person in this position may occasionally exert up to 20 pounds of force to move objects.

This position requires the person to frequently communicate with and listen to students, colleagues, faculty, and staff to perform the essential functions of the position. Must be able to exchange accurate information in various situations.

This position requires the person to frequently remain stationary for extended periods to proctor exams or assist students and perform the essential functions of the position.

This position requires the person to occasionally use upper and lower body to exert force up to 20 pounds to lift materials or equipment.

This position requires the person to judge, observe and assess the accuracy, neatness, thoroughness of work assigned or to make general observations.

This position’s essential functions are performed in an indoor classroom or office setting.

  1. Preferred Qualifications

Experience in student evaluation, assessment and/or testing.

Experience in a higher education environment.

Bilingual or multilingual.

Associate degree.

  1. Special Instructions to Applicants

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter, resume and transcript confirming the successful completion of some college credit courses.

Applicants who do not attach the required documents will not be considered for the position.

For application assistance or questions, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM

Classification Title: Temporary Non-Exempt

Working Title: Student Enrollment and Testing Assistant

Datatel Position ID: AELF0STENTEA1A

Annual Hours: As needed or assigned not to exceed 25 hours per week or 750 hours in a fiscal year.

Placement Range: $8.40 per hour

Position Type: Temporary Part-time

Job Category: Non-Exempt

Reports To: Program Manager

Work Hours: Monday through Friday, 9 am – 2 pm or Monday through Friday, 4 pm – 9 pm Some Saturdays may be required.

Department: Community Outreach & Education

Job Open Date: 07/01/2018

Job Close Date: 06/30/2019

Open Until Filled: No

HR Contact: Adriana Guardado

Posting Number: Student, Work Study, Temporary_0402317

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